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RF   

Instructions for Release Time Appointment Fill in Form

Revised July 1, 2004

FORM GA-004

General Instructions

Complete and print this form, obtain all necessary signatures, and forward to the Research Foundation prior to the appropriate department payroll deadline. Keep a copy of the completed form in the employee's personnel file.

Who May Use This Form
The Release Time Appointment form may be used by all OSU faculty and staff involved in sponsored research projects.

Where to File
Send the signed original form to the Research Foundation - Project Payroll, 1960 Kenny Road.

Specific Instructions

Part I - Appointment Action

Select whether the release time appointment is for a new, change, or termination in the employee's current appointment. Verify the current date has been entered.

Part II - Employee Information

  1. OSU employee identification number (eight digits)
  2. Employee's last name
  3. Employee's first name
  4. Employee's middle name
  5. Job title
  6. Job code
  7. Enter the employee's job classification: faculty, staff, or student.

Part III - Current Employment at OSU

  1. Enter the five-digit home department/TIU (Tenure Initiating Unit; Work Location tab on job data HR System).
  2. Enter the percent full time equivalency (FTE).
  3. Enter the employee's annual salary.
  4. Indicate the length of appointment. If the appointment is something other than nine or twelve months, indicate how many months. If nine months, check those quarters included.

Part IV - Release Time Information

  1. Enter the sponsored research project number. (7XXXXX or 6XXXXXXX)
  2. Enter the start date and end date (mm/dd/yy) for the employee's release time appointment.
  3. Enter the percentage (must be a whole number, no decimals) e.g. 15%, not 15.5%.
  4. Enter where the work will be performed: on or off campus.

Part V - HR Job Data Funding To Be Released (Required if employee is on more than one general fund, must be current JED funding) Complete this section to reflect the released chartfield.

  1. Enter employee's five-digit organization number.
  2. Enter employee's six-digit fund number.
  3. Enter released percent.
  4. This is for non-Research Foundation projects only; do not enter 7XXXXX projects or 6XXXXXXX projects.
  5. Enter six-digit program number.
  6. User defined
  7. Comments

Part VI - Approvals and Signatures
Print form and obtain all signatures.

© 2008 The Ohio State University
Research Foundation
Last Modified: February 14, 2008