Summary Information
Who do I contact to make travel arrangements?
Contact your department to identify your travel arranger. These individuals can enter travel requests for Ohio State faculty and staff, including students and guests. The new eTravel System also supports faculty and staff initiating their own travel requests. As the rollout continues, your college should communicate when the time is right for you to start using this feature.
How will PIs know if travel requests have been initiated on their projects?
PIs, travelers, arrangers, and approvers will all receive e-mails from the eTravel System once a trip has been entered into the eTravel System and submitted to department’s travel approver (individuals who approve travel requests/payments). View sample e-mail.
How do I control what is charged to my project?
PIs initiate the travel request process and departmental travel arrangers and approvers process travel requests on the PI’s behalf. Also, the eTravel System generates an e-mail any time a travel request has been initiated on a PI’s sponsored project. The e-mail includes the names of the traveler(s), the travel arrangers/approvers and how to contact them if there are any concerns.
Can I ignore the system until I want to be reimbursed?
No, university policy requires that all travel is processed, in advance of the travel occurrence, through the new eTravel System. Each department has designated travel approvers who are authorized to pre-approve all business-related travel.
For more information contact Jared Heeter, travel administrator, at the Research Foundation Travel Office; 614-292-2126 or travel@rf.ohio-state.edu.
Detailed Information for travelers, travel arrangers, and approvers
