Travel Step-by-Step
The following pages provide you with step-by-step travel process instructions and how to best work with the RF Travel Office. Below are some general considerations regarding project-related travel that you should review before you begin to make travel arrangements.
Approvals for travel may take time, especially for international travel. Please provide the Research Foundation with as much lead time as possible.
Ensure that your travel will be allowed
- Does the project permit travel?
- Are there any restrictions on travel, especially foreign travel?
- Is there money available?
- Does the travel take place between the project start and end date?
Is the traveler a non-US citizen?
There may be additional requirements associated with non-U.S. citizen travel. Please contact the RF Travel Office for assistance
Will you be traveling internationally by air?
Please review the guidelines for international air travel before making any plans. Federally–funded travel requires the use of U.S. Flag carriers. Please consult the RF’s guidance on foreign travel.
Also, individuals traveling internationally on university business need to be aware that export control restrictions may apply depending on the travel destination. Traveling internationally with certain types of personal items, information, or equipment (including but not limited to laptops, web-enabled cell phones, GPS units, scientific equipment and controlled, proprietary or unpublished research data) may require that an export license or other governmental approval be obtained before you depart. To learn more visit the Office of Research Compliance web site.
